An office relocation runs in seven phases over roughly eight weeks: survey and plan, floor plans and labelling, packing, IT disconnect on Friday evening, transport and placement on Saturday, reconnect and test on Sunday, and snagging and disposal from Monday. The table fits a company of a few dozen desks; larger sites stretch the planning weeks. Book early: weekend slots at the end of a quarter fill up first, because many leases end on those dates.
| When | Phase | What happens |
|---|---|---|
| 8 to 6 weeks before | Survey and plan | Site visit at both addresses, inventory of furniture and IT, access check, fixed quote |
| 6 to 3 weeks before | Floor plans and labelling | Numbered desk plan, colour-coded labels, crate delivery, staff briefing |
| Final week | Packing | Staff pack their own desks; the crew packs archives, meeting rooms and shared equipment |
| Friday evening | IT disconnect | Workstations, phones and servers shut down, cables bagged per desk |
| Saturday | Transport and placement | Loading, transport, furniture assembly and placement by floor plan |
| Sunday | Reconnect and test | Workstations and network reconnected, printers tested, crates collected |
| Monday and after | Snagging and disposal | Fixes on the first morning, old office cleared, furniture recycled or stored |
Downtime is the real cost of an office move, which is why most business relocations in the Netherlands happen over a weekend. Desks are packed on Friday afternoon, the crew works Saturday, IT reconnects on Sunday, and staff log in on Monday. A company that cannot pause at all can split the move by department across two weekends.
Three decisions make this possible: one point of contact on each side (your facility manager, and a project manager at the mover), a decision freeze two weeks before the move, because late furniture orders and seating changes cause most Monday chaos, and an inventory that counts every desk, cabinet, screen and plant.
Office relocation, planned around your business
Site visit at both addresses, inventory of furniture and IT, access check, plan and fixed quote, one project manager on site on moving day.
Numbered desk plan, colour-coded labels, crate delivery and a staff briefing so every item lands at the right desk.
Disconnect, anti-static packaging, transport and reconnect of workstations, phones, network equipment and servers.
Packing on Friday, transport and placement on Saturday, reconnect and test on Sunday, work on Monday.
Donation, recycling of metal, wood and electronics, and disposal of what is left, so the old office is handed back empty.
Secure business storage in the south of the Netherlands and insurance options matched to the value of your equipment.
Every office move gets a dedicated project manager who runs the survey, writes the plan and is on site on moving day. The scope covers packing and labelling, IT disconnect, transport and reconnect including servers, furniture disassembly and assembly, disposal and recycling, storage, insurance and weekend moves, for businesses of all sizes. Quotes are fixed after the survey, and handling is backed by a damage-free guarantee. A single room or one workstation fits the small move service.
Projects shown on our site include business relocation support at High Tech Campus Eindhoven; one customer review describes an office move from High Tech Campus to Microlab. To start, request an Easy Quote with your two addresses, the number of workstations and your preferred weekend; a project manager will arrange the site visit.
IT is where an office move turns from furniture into risk. The Easy Move handles the disconnect, transport and reconnect of workstations, phones and network equipment, including servers. Before moving day, each workstation is photographed and its cables are bagged and labelled with the desk number, so the same set-up appears at the new desk.
Servers get their own plan: shut down last on Friday, moved in anti-static packaging and in a separate vehicle where the client wants it, and reconnected first on Sunday so that your IT team or provider can test the network before the workstations come online. Your IT partner stays responsible for backups, licensing and the internet line; the mover gets the hardware there intact and plugged in.
A floor plan with numbered desks is the single most useful document in an office move. Each employee receives a desk number, every crate, chair, cabinet and screen gets a label with that number, and the crew places items by number without asking anyone. Colour codes by department speed up unloading in a building with several lifts.
In practice this means a short staff briefing a week ahead: how to pack a crate, what not to pack (plants, food, paper for the shredder) and when crates are collected. Archives are labelled by shelf and box so that filing order survives. The crew packs meeting rooms, kitchens and reception, because nobody owns them.
Furniture and equipment you no longer need have to leave the old building before the lease ends: desks that do not fit the new layout, redundant filing cabinets, a cupboard of dead laptops. The Easy Move handles furniture and waste disposal with three outcomes: reuse through donation, recycling of metal, wood and electronics, or disposal of what is left. The goal is an empty, cleaned office handed back on the date in your lease.
Items you want to keep but cannot place yet, such as spare desks for a planned expansion or archive boxes kept for the legal retention period, can go into secure business storage in the south of the Netherlands. Storage also bridges a gap between the old lease and the new handover. The full scope is on the office and commercial move page.
The price of an office relocation in the Netherlands depends on seven things: the number of workstations, the volume of furniture and archive, the IT scope (workstations only, or servers and network too), access at both buildings, how much the crew packs, what has to be disposed of or stored, and whether the move runs over a weekend or at night. The Easy Move gives a fixed quote after the survey, with no hidden fees.
Published price lists for office moves in the Netherlands are rare; De Haan, Kuiper and Netherlands Removals all quote after a site visit. For a sanity check, the UK comparison platform Sirelo UK gives a rough indication of around £100 per member of staff and advises at least two months of planning. Treat it as a UK figure: access, IT scope and disposal move the total more than headcount does.
Before requesting a quote, collect five things: both addresses with floor numbers and lift or loading-dock details, a headcount of workstations, a list of special items (servers, safes, plotters, laboratory equipment, artwork), the lease end date of the old building and the handover date of the new one, and your preferred moving weekend. With those, a project manager can plan the survey and give a fixed price.
The administrative side runs alongside. KVK, the Netherlands Chamber of Commerce, requires a company to report a change of address within a week, and the change is free (KVK (Changing your address)). Tell your bank, insurer, suppliers and customers before moving day, update your website and invoices, and order the internet line early, because lead times at Dutch providers often run to several weeks.
The Easy Move is based in Eindhoven and moves offices across the Netherlands, most often in Amsterdam, Rotterdam, Utrecht, The Hague and Eindhoven itself. Amsterdam and Utrecht centres often mean narrow canal-side buildings, loading windows set by the municipality and a furniture lift through a window instead of a staircase. Rotterdam and The Hague have more towers with goods lifts that must be booked with the building manager.
Cross-border office moves follow the same pattern with one addition. Within the EU there are no customs formalities for business goods, so a move from Eindhoven to Antwerp or Brussels, or a move to Düsseldorf or Cologne, is a matter of distance and planning; the international moving page explains how a dedicated vehicle and the partner network work. Companies relocating to or from the UK and Switzerland add customs documentation for the equipment.
A typical office move for a few dozen desks takes one weekend: Friday evening disconnect, Saturday transport and placement, Sunday reconnect and test. UK mover Schott Removals puts a local office move at one to three days depending on size; large enterprises take several weeks in stages. The planning before the weekend is what takes six to eight weeks.
Yes, for the physical part: shut-down, anti-static packaging, transport and reconnection in the new rack. Configuration, backups and licensing stay with your IT provider, who should be on call on the Sunday. Archive boxes are sealed, labelled by shelf, moved with the rest of the office and signed over on delivery. Paper you no longer need goes to a certified shredding service.
Limited access changes the plan, not the outcome. The survey records the stair width, the goods lift size, the loading dock and any municipal loading window. Where the staircase is too narrow, a furniture lift with a trained operator takes desks and cabinets through a window.
Yes. Insurance is part of the office move scope, and the project manager explains the options and the values to declare for IT equipment during the survey. Items of unusual value, such as artwork or laboratory equipment, are listed separately so that the cover matches what is on the lorry. Ask for the conditions in writing with the quote.
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